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Regular Council Meeting
Monday, December 14, 2009
4:30 PM

The regular meeting of the City Council for the City of Marion, Kansas was held Monday, December 14, 2009 with Mary Olson presiding as Mayor; Council Members Stacey Collett, Steve Smith, Bill Holdeman and Gene Winkler in attendance. Also in attendance: David Mayfield, City Administrator; Angela Lange, City Clerk; Doug Kjellin, Economic Development Director; Josh Whitwell, Police Chief; Marty Fredrickson, Street Superintendent; Harvey Sanders, Director of Public Works; Patty Decker, Hillsboro Free Press; and Susan Berg, Marion County Record; Roger Schwab, Todd Heitschmidt, Don Noller, Chris Meierhoff, Craig Dodd, Micky Lundy, Roger Hannaford, Jim Hefley, Ron and Ruth Herbel, Citizens.

Mayor Olson called the meeting to order with the recital of the flag salute.

Agenda: Collett moved to approve the agenda as presented; Winkler seconded; motion carried 5-0.

Consent Agenda: Mayor Olson asked if the council would like to remove any item for further discussion. Mayor Olson made a motion to approve the consent agenda as presented; Winkler seconded; motion carried 5-0.

Approval of the Warrants in the amount of $163,043.32
Approval of Payroll in the amount of $26,215.13
Approval of the Minutes of the November 30, 2009 Council Meeting
Approval of the Revised June Investment and Collateral Report
Approval of the November Investment and Collateral Report
Approval of the November Financial Statement

Street Superintendent Report:

Fredrickson provided a written report

Director of Public Works Report:

Sanders provided a written report

Baldwin entered the meeting at 4:57pm.

Police Chief Report:

Whitwell provided a written report

Economic Development Director Report:

Kjellin provided a written report
Kjellin reported that he has contacted Doug Sharp, representative of Scully Estates, on two occasions to ask if he is interested in negotiating with the council on property in the Industrial Park. Sharp responded that he is not interested. Winkler clarified that the City never said that Sharp could not locate in the Industrial Park.
Don Noller stated that he felt that Sharp thought that the deal was over and done and that Hillsboro had offered him a fair deal.
Todd Heitschmidt stated that while he did not want to see Scully Estates leave, the council needs to follow the standards that have been set.
Micky Lundy asked for an explanation of the points system that was used to determine the incentives offered.

City Administrator Report:

Mayfield reported that bid specifications for the sidewalks in the park are being prepared and that he expects them to be complete in the next couple of weeks. Once ready a bid request will be published in the newspaper. The next parks board meeting December 17th at 4:30pm in the council room.
Mayfield requested the council change the designated Christmas holiday to Thursday, December 24th instead of Monday, December 28th as stated in the personnel manual. Holdeman made a motion to designate December 24th a City holiday; Collett seconded; motion carried 5-0.

Approval of Resolution to Award Contract for the ARRA Project: Mayfield requested council approval of the Resolution to award the contract in the amount of $173,216.00 and the commitment of City funds to the project in the amount of $32,500.00 for the KLINK project, a mill and overlay on Main Street. Mayor Olson made a motion; Collett seconded; motion carried 5-0.

Approval of Resolution to Award Contract for the KLINK Project: Mayfield requested council approval of the Resolution to award the contract in the amount of $129,963.00 and the commitment of City funds to the project in the amount of $5,220.00 for the ARRA project, a mill and overlay on North Cedar Street. Mayor Olson made a motion; Holdeman seconded; motion carried 5-0.

Ordinance 1313: An ordinance adopting by reference amendment to Marion City Ordinance No. 1038, Section 1, to update the current version of the National Electrical Code Standard of the National Fire Protection Association Inc.
Winkler made a motion to approve Ordinance 1313 as presented; Holdeman seconded; motion carried 5-0.

Recreation Commission Appointment: Mayor Olson moved to appoint Arlie Overton to fill an unexpired term ending July 31, 2011 on the Recreation Commission; Collett seconded; motion carried 5-0.

Planning Commission Appointment: Mayor Olson moved to appoint Kym Thompson, Craig Dodd, Judy Reno, and Eric Brandstedt to fill an unexpired terms ending December 31, 2009 on the Planning Commission; Holdeman seconded; motion carried 5-0.

Bids for Trash Service at Marion County Lake: No action was taken on this item because they County awarded the bid to the City of Florence.

Public Forum

No one present wished to address the council.

Executive Session: Mayor Olson made a motion to enter an executive session for Attorney Client Privilege for 10 minutes to include the Council, Baldwin, Mayfield, and Fredrickson; Winkler seconded; motion carried 5-0. Meeting reconvened and Mayor Olson moved for an additional 10 minutes; Holdeman seconded; motion carried 5-0. Meeting reconvened with no action taken.

Adjournment: Winkler made a motion to adjourn the meeting at 5:49 pm; Collett seconded; motion carried 4-0. Holdeman was not present for the vote.

____________________________
ATTEST: Mary Olson, Mayor

____________________________
Angela Lange, City Clerk

Jan 2, 2009	Jan 12, 2009
Jan 26, 2009	Jan 30, 2009
February 9, 2009	February 23, 2009
February 25, 2009	March 9, 2009
March 12, 2009	March 16, 2009
March 23, 2009	April 6, 2009
April 20, 2009	May 4, 2009
May 18, 2009	June 4, 2009
June 15, 2009	June 22, 2009
June 29, 2009	June 29, 2009 Public Hearing
July 13, 2009	July 27, 2009
August 10, 2009	August 10, 2009 Public Hearing
August 24, 2009	August 24, 2009 Public Hearing
September 8, 2009	September 8, 2009 Public Hearing
September 21, 2009	September 22, 2009 Special Meeting
October 5, 2009
October 20, 2008	October 27, 2008
November 2, 2009	November 17, 2008
December 1, 2008	December 15, 2008
December 29,2008