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Emergency Disaster Procedures

Emergency Operations Center

I. Purpose

If a disaster strikes this city, an Emergency Operations Center (EOC) is the key to a successful disaster response operation. The Executive Heads of government are responsible for their respective cities and the county. With decision making heads together at one location, manpower and resources can be utilized more effectively. Coordination of activities will insure that all tasks are accomplished without duplication or conflict of effort.

II. Location

The location of the primary EOC is the Marion City Building. In the event the primary EOC is unusable, the secondary EOC will be activated. The secondary EOC shall be located at the Marion Police/Fire Departments. In the event of a flood disaster, the primary EOC and the secondary EOC is located in the flood plain and are not feasible for use. The Eastmoor United Methodist Church will be designated as the primary EOC, in this instance as it is not located in the flood plain.

III. EOC Activation

If a disaster strikes this city, the Mayor shall have the authority to order partial or full activation of the city disaster EOC. In absence of the Mayor, the succession of command shall be as follows: (1) Chief of Police (2) Police Lieutenant (3) Duty Police Officer. Upon learning or having reason to believe a disaster has occurred within the city, officials shall report to the City Disaster EOC as soon as possible to activate and or assist in EOC activation.

IV. EOC Staff and Staff Responsibilities

Due to space limitations, as well as limited city employees, only the following officials or functional groups will operate from the city disaster EOC. All other key personnel will operate from their normal work locations.  

EOC Staff

Mayor

City Clerk

Chief of Police

Assistant City Clerk

City Administrator

Director of Public Works

Fire Chief

City Street Superintendent

Note:

It is anticipated that the Chief of Police, Fire Chief, Director of Public Works and City Street Superintendent may have to be at the disaster scene during the initial disaster response operations. The City Officials should make every effort to keep City Executive Heads informed of the disaster scene activities for the most efficient management of resources.

Flood Procedures

1. The flood levee that surrounds the valley of Marion prevents flooding from the Cottonwood River, Mud Creek and Clear Creek. Engineering reports state that the old Cottonwood River channel and bar pits inside of the levee will hold enough water produced by 12 inches of rain with no release. Over 12 inches of rain could result in predicted minor flooding of the valley. In this case, arrangements could be made to pump excess water over the dike and evacuate residents is necessary. The personnel listed in this Disaster Plan would arrange the evacuation.

2. Upon receipt of an impending major flood for the City of Marion, the Marion County Sheriffs Department dispatcher shall notify the Marion Police Department Duty Officer of the impending major flood. He or She will then make the proper notifications by calling out the necessary City Emergency Personnel. These personnel will at that time proceed to further disseminate the warning. Emergency vehicle units (Police or Fire if needed) will utilize sirens and public address systems to alert citizens of the warning.

3. Police Department responsibility will be broken down as such:

Marion Police Department units or Fire Department units will be responsible for alerting citizens and residents of the Valley area starting from Elm Street to the western city limits.

Special emphasis for notification in the Valley is:

Bown-Corby School (B.C.C.C.)

V.F.W. Post

Senior Citizens Center

Any other community building where people are congregated.

The Marion Police Department Duty Officer is in charge of the situation until relieved by a supervisor and it will be his responsibility to obtain available assistance from off duty officers and the City Mayor as well as obtain needed vehicles and equipment.

4. While under an impending major flood, City Emergency Service Personnel will operate on the Marion City Radio frequency (453.325) due to the projected increase in radio traffic on the Marion County Sheriff’s frequency. By utilizing the city frequency, all city personnel involved will be able to maintain a line of communications with the Marion County Sheriff’s Department Dispatcher through the Marion Police Department Officer stationed at the Police Department as well as all other city emergency vehicles in use.

5. If the Marion County Sheriff’s Department Dispatcher receives a report of flood damage anywhere in the City of Marion the dispatcher will notify the Command Post at the Eastmoor United Methodist Church. The officer stationed at the Command Post will in turn notify the Marion City Mayor Mary Olson (Home Phone 382-3843), City Administrator David Mayfield (Home Phone 382-8814, Cell Phone 382-4100 and Office 382-3703) and the County Emergency Preparedness Director, Shelly Abbott-Becker (Home Phone 620-924-5546, Cell Phone 620-381-1510, Office Phone 382-3695 or 911). The Emergency Preparedness Director will then activate the Marion County Emergency Operations Plan if needed.

6. Evacuation of residents:

Residents who are in the flood plain area will be evacuated by emergency personnel to what is commonly referred to as the Hill area.

7. Distribution:

Copies of this procedure shall be distributed to and maintained by the following offices:

Marion City Mayor

Marion City Administrator

Marion Police Department

Marion Fire Department

Marion City Office

Marion County Sheriff’s Office Communication Center

Director of Emergency Preparedness

Kansas Highway Patrol

The flood levee is not designed to protect the city if there is a break in the Marion Dam or a mal-function at the control gates caused my man or nature. If this were the case, there would not be enough time for any reasonable warning or an evacuation. It is estimated that the entire valley and possibly some upper elevations of Marion would become flooded. The odds of this scenario are considered to be minimal. Every effort and resource would be utilized to keep residents of Marion safe.

This Standard Operation Procedure shall be reviewed annually.

Tornado Procedures

I. Upon notification that any part, or all of Marion County is under a Tornado Warning and or when Marion Emergency Personnel (Police or Fire) report a funnel cloud aloft or a tornado on the ground the sighting person shall instruct the officer stationed at the Marion Police Department to immediately activate the Marion Tornado Warning Mode (take cover) of the City Siren.

There is no need for sounding the Marion Sirens if the City of Marion is not threatened, i.e.: a warning issued for northern Marion County with the tornado moving to the north. Calls of reported sightings from citizens need to be verified by City Emergency Personnel before sounding the sirens.

II. The Tornado Warning Siren Mode is a sustained blast. (See Marion Tornado Siren Signal Card at your workstation). It is most important that you sustain the Tornado Warning Mode for a period of five (5) minutes to make sure that as many people as possible hear the siren warning. This emergency warning is also listed on the City of Marion Website.

III. Upon receipt of a Tornado Warning for the City of Marion, the Marion County Sheriffs Department dispatcher shall notify the Marion Police Department Duty Officer of the Tornado Warning or funnel cloud aloft sighting. He or She will then make the proper notifications by calling out the necessary City Emergency Personnel. These personnel will at that time proceed to further disseminate the warning. Emergency vehicle units (Police or Fire if needed) will utilize sirens and public address systems to alert citizens of the warning and the officer stationed at the Marion Police Department will activate the Tornado Siren.

IV. Police Department responsibility will be broken down as such:

Marion Police Department units or Fire Department units, if needed, will be responsible for alerting citizens of the Valley area starting from Elm St. to the western city limits and the Hill area from Elm St. to the eastern city limits.

Special emphasis for notification in the Valley are:

Bown-Corby School (B.C.C.C.)

V.F.W. Post

Senior Citizens Center

Any other community building where people are congregated.

Special emphasis for notification on the Hill area are:

St. Luke Hospital

Marion Manor Nursing Home

Hilltop Manor

September Apartments I and II

Any other building where people are congregated

The Marion Police Department Duty Officer is in charge of the situation until relieved by a supervisor and it will be his responsibility to obtain available assistance from off duty officers and the City Mayor as well as obtain needed vehicles and equipment. The Marion Police Department Duty Officer will assign these officers to unlock the shelters.

V. While under a Tornado Warning, City Emergency Service Personnel will operate on the Marion City Radio frequency (453.325) due to the projected increase in radio traffic on the Marion County Sheriff’s frequency. By utilizing the city frequency, all city personnel involved will be able to maintain a line of communications with the Marion County Sheriff’s Department Dispatcher through the Marion Police Department Officer stationed at the Police Department as well as all other city emergency vehicles in use.

VI. The officer stationed at the Police Department shall activate the all clear (a one minute blast) mode of the Marion Tornado Siren only after notification from the National Weather Service, Wichita Office, that the Tornado Warning for Marion County has been cancelled. Tornado Warnings rarely last for more than 20 to 30 minutes.

If the Marion County Sheriff’s Department Dispatcher receives a report of Tornado damage anywhere in the City of Marion the dispatcher will notify the Command Post at the Marion Police Department. The officer stationed at the Command Post will in turn notify the Marion City Mayor Mary Olson (Home Phone 382-3843), City Administrator David Mayfield (Home Phone 382-8814, Cell Phone 382-4100 and Office 382-3703) and the County Emergency Preparedness Director, Shelly Abbott-Becker (Home Phone 620-924-5546, Cell Phone 620-381-1510, Office Phone 382-3695 or 911). The Emergency Preparedness Director will then activate the Marion County Emergency Operations Plan if needed.

VII. Community Shelter Buildings are as follows:

Marion City Building 203 N. Third St.

U. S. Post Office 423 E. Main St.

Marion County Courthouse 200 S. Third St.

Eastmoor Methodist Church 105 Eastmoor Dr.

Emmanuel Baptist Church 229 Walnut St.

VIII. Distribution:

Copies of this procedure shall be distributed to and maintained by the following offices:

Marion City Mayor

Marion City Administrator

Marion Police Department

Marion Fire Department

Marion City Office

Marion County Sheriff’s Office Communication Center

Director of Emergency Preparedness

Kansas Highway Patrol

This Standard Operation Procedure shall be reviewed annually.